How to back-up Outlook files
1. Open Microsoft Outlook and click on an email folder you want to back up, such as Sent Items, Deleted Items, Inbox, Drafts, and so on. This will create smaller and segregated files instead of backing up all your folders into one file (which might not fit on one recordable DVD).
2. Once your selected folder is highlighted by clicking on it, such as Inbox, click the word File at the top of the screen and select "Import and Export" from your list of options. Select "Export to a File."
3. There are a few different ways you can save your old email folder but it is recommend Personal Folder File (*.pst) as it does a good job with keeping attachments. Select a name for the file (such as Inbox.pst) and where on your computer you want it saved, such as your desktop.
4. That's it! Repeat the same process as above for other email folders, and if you like for your Notes, Tasks, Contacts and Calendar appointments. Now you're ready to burn a disc with these files and keep them in a safe place in case you ever need to retrieve them
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